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CCI's User Rules

 (Please download and carefully read the full version)

In order to provide convenient, reliable access to quality imaging for as many people as possible while protecting both the users and the instruments from the consequences of any misuse, all users must agree to the following rules and policies regarding use of the shared equipment:

General rules

  1. First time User: the CCI registration form has to be filled and signed by both the user and his/her supervisor before becoming a CCI user.
  2. The user must have an introduction and training by the staff before you use any of the microscopes - no exceptions! Only CCI staff will train and certify users in the operation of the instrument. Users cannot train other users and untrained guests may not touch the instrument!
  3. Inform the CCI staff immediately if there are any problems with the equipment.
  4. Keep the equipment and the microscope rooms clean.
  5. Publications are important for us. Publications are signs that our work generates results. This enables us to apply for more funds to keep the centre running. Therefore you MUST acknowledge the CCI facility when you use data that have been acquired at the CCI for a publication, a conference contribution, a grant application etc.


  1. First level: Assisted usage or during training, i.e. one of the CCI staff is present during the use of the system.
  2. Second level: Trained users, but with limited experience, i.e. who might need support and technical assistance. Access restricted to office hours.
  3. Third level: Experienced trained users. No access restrictions.

Booking and pricing

  1. Booking of the microscope before use is obligatory.
  2. The systems can be reserved up to 2 weeks in advance.
  3. The maximum length of a reservation is 4 hours and max 2 days in a row, unless you have requested additional time from the CCI staff.
  4. You (your supervisor) will be charged for the time you have booked the equipment regardless if you use it or not.
  5. 24 hours cancellation notice is required to avoid charges.
  6. Outside working hours (08.00-17.00) and on weekends, only level 3 users are allowed in the facility.
  7. You are responsible for the system while you are booked. If you have made the last booking for the day, ensure that the system is switched of afterwards.

Data handeling

CCI takes no responsibility for lost data!

  1. It is not allowed to store data on the microscope computers for longer than it takes to safely transfer the data.
  2. It is not allowed to use any USB drives on the microscope computers. Therefore, use the CCI transfer server to transfer your data to your own computer.
  3. The CCI transfer server is only supposed to be used as a transfer server, i.e. you need to remove the data as soon as you have copied it to your computer. It is not allowed to store data on the server.
  4. You are not allowed to use the transfer server for anything else than microscopy data!


Biosafety Policies

Animal Use

  1. All users have to fill out the ”Permit to bring animals into the Centre for Cellular Imaging” form and follow the guidelines in that document, if planning to use live animals in the facility. Contact the CCI staff for more information.


  1. Gloves are prohibited when using any of the microscopes in the CCI. All instruments are considered ‘clean’ and wearing gloves might contaminate them. If gloves are needed for handling specimens they must be removed before operating the instrument. Emphasis is on maintaining a safe environment for other people that will use the same microscopy equipment!!


  1. Any surfaces that have come into contact with specimens that present a biosafety concern must be wiped off with the ethanol solution available in the facility, these surfaces include the instrument itself, the stage, the focus knob, buttons as well as the working areas around the instrument.
  2. Any waste, which needs to be taken care of as a biohazard (e.g. chemicals, human tissue, infected or genetically modified material), has to be brought back to the user’s own lab!!
  3. If you are going to work with any hazardous (radioactive, carcinogenic etc.) material ask the CCI staff if you are allowed to bring it and, in that case, what precautions to take.



Page Manager: CCI web manager|Last update: 5/4/2016

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